3 Habits for Improved Communication

Hey, today, we're gonna talk about communication, New managers, what is the number? One reason that they fail communication today? We're going over three simple steps to be better. At your communication. Okay. So we're going to talk about how to fix it because you're in charge and we want to get better at communication in home in office. Three steps, easy peasy. I'm so confident that we can do this together because these things are the easiest. Okay. Easiest steps. Ever. Okay. there's things that stop us from. Communicating. before we jump in to talk about how we're going to improve communication, we should talk about why are we not communicating in the first place? So I will list a few reasons that we don't communicate just so that you can. Feel not alone. So number one is maybe you're afraid of how the person will react to what it is that you're about to say maybe. You're afraid to ask for help. Maybe some of us were raised to think that asking for help is a weakness. So. We want to ask for help. So then we don't communicate that. Maybe you don't like telling people what to do. And then there are my personal favorites. I'm just going to bury my feelings instead of facing them. That's what I'm going to do. and even if you have one of these, one of these reasons or two of these reasons or mix and match, or maybe you have some other reason it's it's okay. Because we all are walking this out together and communication is a fundamental skill, though, for all of your life in your home, in your office, in your. Everywhere communication. It's fundamental. So will, you're going to talk about it because we can be better and it's just so easy. I'm going to give you some steps. Oh, and the better that you are communicating, the better that your life is, your people you're communicating with your people better. And that means that you have better relationships. And if you have better relationships, that means a better life. Right. We talked about that last week. If you didn't listen to that episode yet, go back, find your people it's called find your people. And it explains all the reasons why your people Is the way it's a fine happiness. All right. Number one, ReadySet. Number one. Establish a cadence for communication for your particular situation. Okay. So how often are you going to communicate to. Whatever your situation is. So if you're at home, it's that situation, your husband, maybe, or your wife or your kids, if you're at work and you have a team or you have a boss, how often do you need to communicate with them? What is the status of your current situation? So, because it's going to depend now, I'll give you a real life example so that you can Decide what this might look like for you and your specific situation. So. Real life. I have taken over so many broken teams. It's kind of a bad habit. Well, It's a good habit. I like fixing things. So when you take over a broken team, everything is broken. We're missing goals were dropping the ball on the metrics. We are not collaborating. We are everything's broken. And when you have a broken team that requires a lot of communication. maybe you're in a situation you've taken over a broken team. Let me tell you. We're talking about team meetings in the morning team meetings in the afternoon. One-on-ones during the Dane.you may even have to have a quick huddle in the afternoon, too. I'm talking about tons of communication of the team is broken. You're going to have to communicate a lot. On the other hand, if your team is good, they're functioning, they're collaborating, they're hitting the goals. They're coming up with great ideas. They're moving and shaking. You don't need to meet with them all the time. Okay? Yeah. You need to have one on ones because that's the glue that holds all the things together, but you don't have to have a team meeting at the beginning of the day and. The end of the day, it's not necessary when your team is functioning. how many things are changing? At work that you need to actually communicate. So maybe once a week, maybe even once every other week, you need to meet with them. All right, this is the same. if your body is way out of shape, for example, if your body's way out of shape, it takes a ton of attention. A ton of work, a ton of effort. On the other hand, if it's just a little, you know, 10, 15 pounds, no big deal. Uh, we can do this just a little bit of attention here and there at start and, you know, add some protein, lift some weights, you know, we need strength training. And, uh, you know, don't eat too many cookies. There you go. All done. If your body is way, way out of shape, it takes a ton of work, a ton of attention to kind of, you know, it's a ton and communication works the same way. Number two. Established an environment that works. Well for communication. Environment matters. Okay. Let me give you an example. If you're having a meeting in. A meeting room. That feels one type of way. If you're having a meeting in your office, it feels a little bit different. If you're having a meeting in your boss's office. It feels a little bit different. If you have a meeting in HRS office. Feels a little bit different. Okay. So the, the environment matters. The environment matters. That's what I have to say.If your cadence is once a week, you want to have a, an environment once a week where your people can feel safe and secure and seen and heard. Maybe, environment you're meeting in is too loud. Maybe it's too distracting. Maybe there's too many things going on around you. Maybe.You've been meeting in your office and you're the boss and you didn't realize that it makes people feel a little. Off kilter because it does cause you've, it's a power move. Basically. It's a power move. I'm not saying that you should never meet with people in your office, but I'm saying if you're trying to have a collaborative type meeting, then that meeting should occur in a meeting room. If it's in your office, you're giving the vibe that. You're in charge and you call the shots, which. I understand you do, but your team doesn't want to necessarily feel like they don't have a voice. Does that hurt? I'm sorry. Does it hurt? Okay. Here's another thing I don't want to talk when I'm hungry. I don't know about you, but I'm pretty sure that whenever they put hangry in the dictionary, it was because of me, someone met me. And was like, you know what? This is actually a thing. We should put this in the dictionary because it's real life. I met it. It is. Me. Maybe you don't want to have a meeting right before lunch. 1130 to 12 is probably not a good meeting time. Monday morning. Nobody wants to meet with you Monday morning. I assure you. They're trying to catch up from the emails that they got on the weekend. And late Friday night, they don't want to meet with you Monday morning. They want to get their life together. They want to get everything set for the week. Okay. Friday night. Nobody wants to meet with you Friday night. Don't go to a meeting Friday night report read about, I believe they're planning the weekend. They're trying to get finished everything up, wrap it up, tie it in a bowl so they can. Skit out. Okay. Here's another thing. People don't want to communicate when they're tired. I'm realizing that all of these apply to me. Y'all prayer from her husband. Okay. That's all I have to say. I don't want to communicate basically ever when I'm tired, when I'm hungry, which is basically all the time. Okay. Let's take a step back. People probably don't want to communicate when they're tired. It's it's one thing to. Maybe it's a little light conversation, but if I'm tired, I can't have a real serious conversation. I just can't cause I'm tired. All right. So the bottom line number two for creating environment is that there are going to be times when whatever it is that you have to communicate is not easy. It may be uncomfortable. It might be challenging maybe for you, maybe for them, maybe for both. And if that's the situation you just want to, set up an environment that is. Conducive easy, calm, quiet. your regularly scheduled. Times then it makes it just a little bit easier for you and for everybody, when you have to communicate something, that's just a little bit more challenging and that's what we're trying to do. Remove impediments. Okay. Make it as easy as possible. And so if you have a cadence scheduled where you're meeting with the team every week and you're meeting in the same room every week, it's just, it's easier. It reduces complexities people. Like habits. They like. Stability people want to feel safe. And one of the things that helps the person to feel safe is to. How stability. That comes from you too. All right. Stability and your attitudes, stability in your expectation. All right. I'm not going to get into that. I ain't got time for all that. All right. Number three. What's number three. Keep notes of your discussion items in some type of form. All right. So I came notes in my phone because my phone is always with me and I have a notes app, but. That's my life right now, before I could tell you how to a notebook. That I carried around a very specific notebook, And that was what I used for all my things and it gets messy, but at the end of the day, or during. Um, a lull in your afternoon, you can kind of clean it up, organize it, keep the notes because you have notes for your husband. You have notes for your wife. You have notes for your team. You have notes for your, okay. There are a lot of things happening. You're busy. Okay. We know you're busy. And when you get busy, it just, it gets challenging to keep track of all the things. For example, you got to tell your husband what Karen just did at the meeting, because he isn't going to. Leaving. You have to tell your bestie about what you just found in your teenager's room. Okay. You also have to reply with a really good shift on the team thread. Not to mention that someone on your team caught off unexpectedly. And somebody else on your team, miss expectations for the second week in a row. Second week in a row. You need to write that down because we don't know what's going to happen there. And then on top of that, somebody just talk to you about they're about to quit. They are about to quit their job, and they're a really good employee. You do not want them to quit. So you need to do something about that. Now all of this stuff is happening. You need to write this stuff down. Okay. You don't have to write a dissertation. I'm just saying, make a little note, a tiny little jot, shorthand, something that you can remember that you have to talk to, and then you can. Organize them all later, maybe in mid day, end of day, depending how many notes you have, depending on how busy your life is because you know what? Sometimes my life has a really busy. All right. So let me recap for you and encourage you to make a decision because remember that no decision is a decision and let's just get it all. Let's. Rip off the mandate and get it all in one. Go. All right, here it is. One more time, three easy steps for improved communication. Number one. Establish a cadence. For communication that works best for you and your situation. So whatever that means for you. I don't know. Maybe it's once a week, maybe it's twice a day. I don't know. It depends. How broken is your situation? The more broken it is. The more often that you should be communicating Number two. Established and environment. That works for you and your team. For a specific situation, maybe it's home. Maybe it's at the office. But the environment should be conducive to collaboration. It should be quiet yet. Make everyone feel calm or encourage calmness. Number three. Keep notes of all your things. You're busy, I'm busy. We don't, we're not necessarily going to remember every single thing. And if you forget something. You're going to regret it because that person who already failed to meet expectations twice this week. Guess what. She's going to fail to meet expectations next week, too. And if you don't address them now, it's going to turn into a big, old honking thing. Then you're going to get angry. And then, you know, when you get angry, you start to say stuff that you don't mean to say hurt people's feelings unnecessarily. You get emotional guys, please. Okay. It's not worth it. It's not worth. All right. So those are the lessons for today. Remember, if you want to hear me talk about something specific, send me a message on YouTube or whatever. You could also call 8 6 4 6 1 9 1 6 8 3. Or send me a text message and listen, friend. I know it's not easy, but remember that, whatever it is, you're walking through. You're certainly not alone Thanks for listening team. Take care and see you next week.